Annual Shareholder Meeting Minutes Template
28Jun

Template: Annual Shareholder Meeting Minutes Template

What is a Annual Shareholder Meeting Minutes Template? As mandated by law, the shareholders of a corporation must hold an annual meeting each year to discuss the corporation, the previous, elect the directors and pass resolutions needed for the company.

Why do I need a Annual Shareholder Meeting Minutes Template?

Great question! Here ate Warfare Marketing we incorporated in March of 2018. Well….turns out we need this document once a year to stay compliant! Weird. No, in all seriousness, incorporation is an important aspect of business and staying compliant with all the paper work is vital to maintaining the protection of the corporate vail.

Each year, you can keep all the same directors on the board, but this is your time to make changes if you would like and the Annual Shareholder Meeting Minutes Template in the document to handle the information and change notes.

The board of directors typically are elected to serve on the board for 1 year, or until another meeting of shareholders is held to vote for new directors because something has changed.

What are the Board of Directors?

The directors are the decision makers of the corporation. The directors elect the officers which run the day to day operations of the corporation, so this is a big deal. Any big decisions of the corporation are run through the directors, so as a shareholder, this is your chance to choose who will make these decisions.

COPY/PASTE OUR Annual Shareholder Meeting Minutes Template:

 

ANNUAL SHAREHOLDER MEETING MINUTES
OF

{ INSERT CORPORATE NAME }

The annual meeting of the shareholders of the above named corporation was held on:
{ DATE } at { DATE } at { LOCATION }

Present was:

  • Name:________________________  Address:___________________________
  • Name:________________________  Address:___________________________
  • Name:________________________  Address:___________________________
  • Name:________________________  Address:___________________________
  • Name:________________________  Address:___________________________
  • Name:________________________  Address:___________________________
  • Name:________________________  Address:___________________________
  • Name:________________________  Address:___________________________

_____________________________ was requested to be the temporary Chairman of the meeting. _____________________________ was requested to be the temporary Secretary of the meeting.

The following directors were present:
Names of directors:

_________________________________

_________________________________

_________________________________

_________________________________

_________________________________

_________________________________

The following directors by proxy:

_________________________________

_________________________________

_________________________________

_________________________________

_________________________________

_________________________________

The following officers were present

Names of officers:

_________________________________

_________________________________

_________________________________

_________________________________

_________________________________

_________________________________

The following officers by proxy:

_________________________________

_________________________________

_________________________________

_________________________________

_________________________________

_________________________________

  1. The meeting was called to order. It was determined that a quorum was present either in person or by proxy, and the meeting could conduct business.
  2. The Secretary determined and reported that notice of the meeting had been properly given or waived by shareholders in accordance with the bylaws.
  3. A motion was made and carried, that the Secretary was ordered to attach the documentation (If any) or the appropriate affidavit of mailing of notice or waiver of notice to the meeting minutes. If no notice is attached, all shareholders agreed that proper notice of the meeting had been given.
  4. There was presented to the meeting, a copy of the minutes of the previous meeting of the shareholders.
  5. In accordance with the corporate bylaws, there was an election of directors, which each shareholder stating their choices for director and the number of shares they held. Each number of shares counting as one vote. The vote was tallied and the results were:
    • Name: _________________________________  Number of Votes: _____________
    • Name: _________________________________  Number of Votes: _____________
    • Name: _________________________________  Number of Votes: _____________
    • Name: _________________________________  Number of Votes: _____________
    • Name: _________________________________  Number of Votes: _____________
    • Name: _________________________________  Number of Votes: _____________
    • Name: _________________________________  Number of Votes: _____________
    • Name: _________________________________  Number of Votes: _____________
  6. Upon motion duly made, seconded and unanimously carried, it was resolved that the following persons were elected to serve as directors for one year and/or until the next shareholders meeting:
    • _________________________________
    • _________________________________
    • _________________________________
    • _________________________________
    • _________________________________
    • _________________________________
  7. Upon motion duly made, seconded and unanimously carried, it was resolved that the compensation of the following directors was fixed at the following rates:
    • _________________________________
    • _________________________________
    • _________________________________
    • _________________________________
    • _________________________________
    • _________________________________
  8. The president presented the annual presidents report of the corporation.
  9. The treasurer of the corporation presented the treasurers report, which stated that the previous taxable year had:
    • a gross receipts total of:   _________________________________
    • a gross profit total of:   _________________________________
    • a net profit total of:   _________________________________
    • Upon motion duly made, seconded and unanimously carried, it was resolved that the secretary would attach a copy of the presidents report and treasurers report to the corporate minutes book.
  10. The following other business was transacted:
    • _________________________________
    • _________________________________
    • _________________________________
    • _________________________________
    • _________________________________
    • _________________________________

There was no further business, and upon motion made, seconded, and unanimously carried, it was
RESOLVED, that all the items and documents have been examined, are approved and adopted, and that all actions taken thus far have been ratified and approved by the shareholders.

There being no further business, upon motion made and carried, the meeting was adjourned.

 

IN WITNESS WHEREOF, the undersigned has hereunto set his hand effective this _________ day of _____________________, 20__________.

 

______________________________________________________
President

______________________________________________________
Vice President

______________________________________________________
Secretary

______________________________________________________
Treasurer

 

If you have any questions about our Annual Shareholder Meeting Minutes Template, please let us know in the comments. This one worked well enough for us to stay compliant for Warfare Marketing, Inc.

For more information on setting up your business and completing a Business Plan, look no further than becoming a member of the Business Growth Network. You can meet one of our members, Melanie Murphy here 🙂

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